MICA is hiring an Administration Assistant
MICA is looking for an Administration Assistant to join our studio in Camden Town London. This is a permanent full time, office-based position which includes front of house duties and document control.
About us:
MICA is an international, award winning architecture design practice based in London. We work at all scales and levels, from a regional urban design and landscape level to individual buildings, interiors and furniture. MICA was awarded Architect of the Year 2020, Refurbishment Architect of the Year 2020, and recently RIBA Award 2024 and RSAW Project of the Year 2024 for Hay Castle, in Wales. Our friendly and skilled teams include certified Passivhaus designers and Specialist Conservation Architects. We are signatories of the Architects Declare: Climate and Biodiversity Emergency and we follow the targets set out in the RIBA 2030 Climate Challenge. We recently certified as a Benefit Corporation organisation as of June 2024. We are patrons of charities including the Social Mobility Foundation, Stonewall, Paradigm Network and are W Programme members.
Your role:
You will primarily be working as front of house, administration assistant for the admin team and wider practice. This is an office-based position. This role includes taking calls and messages, monitoring post, organising couriers, ad-hoc office maintenance, greeting visitors and offering general administrative support on a daily basis. You will need strong organisational and communication skills and have a keen eye for detail. We are looking for someone who is happy to get stuck in, to learn all aspects of the job, and is interested in a career in administration. You will also be assisting the project teams with document control on Atvero cloud-based system, as well as other project-specific document management systems, which will form part of your duties. Full training will be provided.
Responsibilities:
– First point of contact for all visitors
– Assisting on general admin tasks
– Call handling
– Organising refreshments, lunches etc when required
– Printing, binding, filing
– Completing routine H&S checks
– Maintaining a clean and tidy studio space and outdoor terrace
– Maintenance of office supplies, stationery and stock
– Supporting internal project teams with project administration
– Ensuring timely uploading of design information in line with internal and client project requirements to electronic document management systems (full training provided)
– Maintaining internal Sharepoint sites and ensuring reference information is kept up to date
Requirements:
– Good communication skills
– Detail orientated and organised
– Kind natured and understanding of others needs
– Courteous, punctual, tidy and presentable
– Efficiency
– Computer literacy
– Experience in document control is not essential, only a willingness to learn.
Benefits:
You’ll enjoy some great benefits including competitive remuneration, continued professional development through a peer mentoring programme, 24 days holiday and bank holidays, Birthday day off, access to MICA Employee Assistance Program, eyecare contributions, enhanced maternity pay/ parental leave, office social activities, Salary paid monthly and yearly trips to different cities.
This is a fantastic opportunity to thrive within a creative, cultured and social office environment with a friendly and talented team.
Salary:
£26,000 - £27,500 depending on experience.
Equal opportunities:
We are an equal opportunities employer accredited by the London Living Wage Foundation. We support diversity in all forms, and please let us know if there are any reasonable adjustments we can make to help in your application or with our recruitment process. MICA wants to meet the aims set out in its equality policy. This includes not discriminating under the Equality Act 2010. We need your help and co-operation to enable it to do this by filling out a short monitoring form using the link: https://www.surveymonkey.com/r/CMLC5RT .The information you provide will help support us ensure that our recruitment processes are fair to all and allow us to attract diverse and talented candidates, but filling in this form is voluntary. The information provided will be kept confidential and will be used for monitoring purposes.
Application Details:
Please apply directly by sending your CV and cover letter for the attention of Maia Cranshaw to recruitment@micaarchitects.com
Please also complete our Equality and Diversity Survey.
We look forward to receiving your application
